Dictate your Documents in Microsoft Word

Microphone and MS Word logo

by JP Corcoran

Dictation is a powerful feature in Microsoft Word that allows you to transform your spoken words into written text. Dictating documents in MS Word can be made even more efficient with the use of keyboard shortcuts. By using these shortcuts, you can save time and streamline the dictation process. Let’s explore the essential keyboard shortcuts to enhance your experience with the “Dictate” feature in Word.

Step 1: Open a new or existing Word document.

Step 2: Activate Dictation:
Press “Alt + H” to access the “Home” tab, followed by “D” and “Enter” to turn on Dictate.

Step 3: Wait for the Dictate button to turn on and start listening.

Dictation toolbar

Step 4: Start speaking to see text appear on the screen.

Tips when using Dictation:
• Use phrases such as “full stop”, “comma”, “question mark” etc. to insert punctuation.
• Use phrases such as “delete [last word]” or “scratch that” to delete unwanted words.
• Use phrases such as “pause dictation”, “stop dictation”, or “close dictation” to improve your experience using Dictation in Word.